Founded in 1954 by a group of sport riding enthusiasts in Northern California, the American Federation of Motorcyclists is the oldest organization in the country dedicated soley to motorcycle road racing AFM, Inc.
395 Taylor Blvd. #130
Pleasant Hill, CA 94523
510-833-RACE
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AMERICAN FEDERATION OF MOTORCYCLISTS, INC. BY-LAWS

ARTICLE I
OFFICES. The principle office of the Corporation, hereinafter called the Club, shall be in the county of Alameda, State of California. The location or address of the principal office may be changed from time to time by resolution of the Board of Directors without amendment of the Articles of Incorporation or these By-Laws. Such change shall be made in compliance with the California Corporations Code as now in effect or at any time hereafter amended, and with all applicable procedures as set forth by the Secretary of State. The Club may have such other offices, either within or without the County in which the principal office is located, as the Board of Directors may determine or as the business of the Club may require.

ARTICLE II
NAME, EMBLEM AND SEAL. The name of the Club shall be American Federation of Motorcyclists, Incorporated, which may be abbreviated as AFM, Inc. The names American Federation of Motorcyclists and AFM, as used officially, shall be reserved by the Club. The emblem and seal shall be the following design:

ARTICLE III
Section 1. COMPETITION MEMBERSHIP. All persons holding current AFM Competition Licenses issued by the Club, the qualifications and standards of which are set forth by the Board of Directors in the AFM Competition Rules, are competition Members of the Club and one of its affiliate Chapters, and are entitled to voting rights and all privileges of membership. In the remainder of these By-Laws the term "member" shall refer to a Competition Member. Memberships are not transferable.

Section 2. ASSOCIATE MEMBERSHIP. Associate Memberships may be offered to persons not holding AFM Competition Licenses. Such members shall receive voting rights and other privileges as established by the Board of Directors.

Section 3. DUES. The fiscal year of the Club and all affiliate Chapters shall be the calendar year. Dues for Competition Membership in the Club shall take the form of the AFM Competition License fee as set forth in the AFM Competition Rules by the Board of Directors. Associate Membership dues shall be set by the Board of Directors.

Section 4. DELINQUENCY. The following actions shall be taken with respect to any member who stands indebted to the Club or to any affiliate Chapter for ninety (90) days or more: their AFM Competition License shall be suspended or revoked; if revoked member shall forfeit all fees therefore and pursuant to Section 1 of this Article, member shall there by cease to be a member of the Club.

Section 5. TERMINATION. Any member, either competition or associate, in good standing, whose account is fully paid, may resign, the resignation shall be accepted at the next meeting of the Board of Directors and shall be effective as of the date of resignation. All memberships shall terminate on the death or resignation or of a member or their expulsion by the Board of Directors. On any such termination, any right, title or interest of the member in or to the property and assets of the Club shall cease. Notwithstanding any termination of membership, all sums due to the Club from any member shall be due and remain a debt in favor of the Club and shall be enforceable against the member or their estate.

Section 6. EXPULSION OR SUSPENSION. The Board of Directors may suspend or revoke membership, including AFM Competition License, for infractions of the AFM Competition Rules, or any other reasonable cause if the Board of Directors shall determine that such action is in the best interests of the Club. The Board of Directors shall give the member in question thirty (30) days prior notice of such action, and the reasons therefore, in writing by certified mail to the member's address of record. The member shall have the opportunity to respond, orally or in writing, not less than five (5) days before the effective date of the suspension or revocation, to the Board of Directors, or to a representative empowered to act on behalf of the Board of Directors. The member may request a hearing before the Board of Directors, or to a sub-committee appointed by the Board of Directors. The member shall have the right to appeal the decision of a sub-committee of the Board of Directors to the full Board of Directors.

Section 7. VOTING. All members shall have equal voting rights and each member shall be entitled to cast one vote. In the election of At-Large Directors, each member shall have one vote for each vacant position to be filled on the Board of Directors. The candidates receiving the highest number of votes in descending order shall be elected to fill such vacant positions. As provided in Article V, Section 2 of these By-Laws, each Chapter shall elect two (2) Directors from its membership. Voting rights consistent with aforesaid Section shall be established by each Chapter for such election.

ARTICLE IV
Section 1. ANNUAL AND SPECIAL MEETINGS OF AFM, INC. The time and place of the Annual Meeting of the Club shall be established by the Board of Directors. All members shall be notified in writing thirty (30) days in advance thereof. Special meetings of the members of the Club may be called at the discretion of the Board of Directors upon similar written thirty (30) days' notice.

Section 2. QUORUM. The presence in person and/or through an electronic communication medium of a total of seventy-five (75) members of the Club shall constitute a quorum for the transaction of business at any meeting of the members. There shall be no voting by proxy.

ARTICLE V
Section 1. BOARD OF DIRECTORS OF AFM, INC. The affairs of the Club shall be managed by a board of directors. Said board shall be referred to hereafter as the Board of Directors or the AFM Board of Directors, and the members thereof as Directors. The appointment and supervision of committees as are necessary from time to time shall be undertaken by the Board of Directors. All Directors shall have one vote.

Section 2. COMPOSITION OF THE BOARD OF DIRECTORS. The Board of Directors shall be composed of the following: The presidents of each affiliated chapter; two (2) Directors from each affiliated chapter; and three (3) Directors from the membership of the club at large. In any years that there is only "one active AFM Chapter" (specifically, only one authorized Chapter holding regular Chapter meetings and racing events), the complete elected Board of Directors for that one active AFM Chapter shall act under these "special circumstances" as the AFM Inc. Board of Directors, with all voting powers listed in these by-laws. As soon as an additional AFM Chapter is formed and meets the "active" criteria (of holding regular Chapter meetings and racing events), this "special circumstance" authorization for that one Chapter Board of Directors is no longer in effect. No changes to the AFM Inc. Board of Directors' elected positions, election timing/methods, assignments within the Inc Board of Directors (Chairman, Vice- Chairman, Secretary, Treasurer) or duties are made by this fact, just the addition of those additional "one active Chapter Board of Directors" to the official AFM Inc. Board for the intention of voting on Rule Changes, AFM Inc. policies and business decisions, etc.. No changes to the "one active AFM Chapter's" by-laws or elected Director positions are made by this fact, either; all elected Director positions, election timing/methods, duties, responsibilities, etc. from that Chapter's original By-Laws also remain intact.

Section 3. EX-OFFICIO BOARD MEMBERS. The Board of Directors may appoint ex-officio members to the board to head specific committees or to accomplish such tasks as the Board of Directors may deem appropriate. Such ex-officio members of the Board of Directors shall not have voting privileges. Ex-officio members may be removed at any time by majority vote of the Board of Directors.

Section 4. TERM OF OFFICE. All Directors shall serve two (2) year terms beginning at the first Board meeting of the calendar year. Each Chapter shall elect two (2) Directors from its membership as follows: One to take office in the even-numbered years and one to take office in odd-numbered years. Three (3) At-Large Directors shall be elected from the membership of the Club at large. Two of the At-Large Directors will take office in even-numbered years and one will take office in the odd-numbered years.

Section 5. NOMINATION AND ELECTION OF CHAPTER DIRECTORS. Nominations by each Chapter shall be limited to members in good standing of that Chapter. Nominations must be concluded at the November Chapter meeting. Elections shall be decided by majority vote of eligible members either through returned written ballots mailed to all Chapter members at their address of record, a majority vote by a quorum at any regular Chapter meeting, or through a secure electronic and/or on-line voting system and must be in accordance with Chapter By-Laws. Elections must be concluded prior to the first Board meeting of the calendar year. Voting by proxy shall not be permitted.

Section 6. NOMINATION AND ELECTION OF AT-LARGE DIRECTORS. Nominations of At-Large Directors shall be conducted at Chapter meetings. Nominees shall be members of the club in good standing. Nominations must be concluded at the November Chapter meeting. Elections shall be decided by majority vote of eligible members either through returned written ballots mailed to all Chapter members at their address of record or through a secure electronic and/or on-line voting system. Elections must be concluded prior to January 1. Voting by proxy shall not be permitted.

Section 7. RESPONSIBILITIES OF DIRECTORS. Directors shall be responsible, conscientious and competent in the discharge of their obligations to the Club, and shall do so in accordance with these By- Laws and the Articles of Incorporation, with the law, and with generally-accepted business practice.

Section 8. REMOVAL FROM OFFICE. Any Director may be removed from office who has been convicted of a felony, or has been declared of unsound mind by a final court order, has been found by final court judgment to have breached any duty under Article 3, "Standards of Conduct", of the California Non-Profit Corporation Code, or by a majority vote in a properly conducted recall election. Directors elected by a Chapter, including Chapter presidents, can be removed by a majority vote of the Chapter members participating in a recall election. The Chapters shall establish grounds consistent with these By-Laws and the California Corporations Code for calling for and conducting such elections. Directors elected by the Club membership at-large may be removed by a majority vote of the membership in a recall election. Such election may be called for by either a 2/3 majority vote of the Board of Directors or by a petition signed by at least 150 members in good standing of the Club. The recall election shall take place not more than thirty (30) days after such recall election has been called and shall be by majority vote of eligible members either through returned written ballots mailed by first class mail to all Chapter members at their address of record or through a secure electronic and/or on-line voting system. Such ballot (whether in written or electronic form) shall give each member the opportunity to vote for or against the recall, and shall allow at least twenty-one (21) days from the date of mailing written ballots or activation of the electronic voting system for the results to be counted and reported to the membership.

Section 9. VACANCIES. Vacancies in the At-Large Directors shall be filled by appointment by the Board of Directors or by special election, at the Board's option. Appointment shall be by majority vote of the Board and the appointee shall be a Club member in good standing. Vacancies in the Chapter Directors shall be filled by the Chapters by appointment or special election. Chapter Directors left vacant for more than forty-five (45) days may be filled by the Board of Directors. Any successive Director, if chosen by a special election, shall serve for the remaining unexpired term of the preceding Director. Appointed successors shall serve for the unexpired term or until the next general election, whichever comes first. If at that time the term of the original Director has still a year remaining a Director must be elected to fill the remaining year. An appointed Director may run as an incumbent in such an election.

Section 10. BOARD MEETING NOTICE. Board meetings shall be called by the Chairman of the Board of Directors at their discretion, or at the request of any two (2) Directors, upon fourteen (14) days' written notice to all Directors. Regular meetings of the Board may be held without notice other than this By-Law Section immediately before or after and at the same location as the Annual Meeting.


Section 11. BOARD MEETING ATTENDANCE AND VOTING. A majority of the authorized number of Directors present in person or through audio and/or visual off-site access shall constitute a quorum at any Board meeting. Directors shall vote by open ballot and Club members may be informed of the vote of any Director upon request. Attendance at Board meetings shall be limited to Directors, to members of the Club, and to guests invited by any Director and approved by a majority of the Board. Attendees other than the Board of Directors shall be limited to observation of the proceedings. Participation of attendees other than the Board of Directors shall be by the discretion of the Board of Directors.

ARTICLE VI
POWERS OF THE BOARD OF DIRECTORS. Subject to the limitations of the Articles of Incorporation and of the California Non-Profit Corporations Code on action to be authorized by the members, all corporate powers shall be exercised by or under the authority of, and the business and affairs of the Club shall be controlled by, the Board of Directors. Without prejudice to these general powers, but subject to the same limitations, it is expressly declared that the Directors shall have the following powers:
a. To appoint and remove all officers, agents and employees of the Club, and to prescribe powers and duties for officers, agents and employees as may not be inconsistent with the law, the Articles of Incorporation or these By-Laws.
b. To conduct, manage and control the affairs and business of the Club, and to make such rules and regulations as are not inconsistent with the law, with the Articles of Incorporation or with these By-Laws, as they deem best.
c. To adopt, make and use a corporate seal and to alter the form of the seal from time to time as they may deem best, provided the seal shall comply at all times with the provisions of the law.
d. To borrow money and incur indebtedness for the purposes of the Club and, for that purpose, to cause to be executed and delivered in the Club's name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt, and securities for them.
e. To manage in the manner they may deem best all funds and property, real and personal, received, acquired, or earned by the Club, and to distribute or dispense them.
f. To make and publish rules not inconsistent with these By-Laws to govern Club activities and the operation and use of Club facilities.
g. To make assessments of the membership to defray Chapter expenses. It may also, at it's sole discretion, refund such assessments in whole or in part.
h. To appoint and supervise committees, as are necessary from time to time; to specify the purpose, membership and authority of the committee; and to require of the committee any written reports the Board deems necessary.
i. To appoint and supervise Race Officials responsible for the proper conduct and management of races sponsored by the Chapter, as described in the Competition Rules of AFM, Inc.

ARTICLE VII

Section 1. OFFICERS. The Board of Directors shall elect from its members a Chairman, Vice Chairman, Treasurer and Secretary, as well as additional officers as may be required.

Section 2. ELECTION. Officers shall be chosen annually by the Board of Directors at any Board Meeting or, in lieu thereof, either by written ballot distributed by mail or through a secure electronic and/or on-line voting system. Each officer shall hold office until the officer shall resign, be removed by the Board of Directors or otherwise be disqualified to serve, or until a successor shall be elected and qualified.

Section 3. REMOVAL AND RESIGNATION. Any officer may resign, or be removed with or without cause, by a majority vote of the Board of Directors, at any time. Such removal or resignation from office shall not effect the officer's status as a Director. Vacancies caused by death, resignation or removal of any officer shall be filled by appointment by the Board of Directors of a member of the Board.

Section 4. CHAIRMAN. The Chairman shall supervise the general affairs of the Club and conduct meetings of the Board of Directors and membership meetings.

Section 5. VICE CHAIRMAN. The Vice Chairman shall assume the responsibilities of the Chairman at the request of the latter, or upon the resignation, death, or removal of the latter.

Section 6. TREASURER. The Treasurer shall supervise the receipt, custody, control and expenditure of all assets and liabilities of the Club; shall keep correct and complete books and records of account; and shall prepare or cause to be prepared and distribute quarterly financial reports to each Director within thirty (30) days of the close of each calendar quarter. The Treasurer shall be authorized by the Board of Directors to write checks of up to Five Hundred Dollars ($500.00) without the co-signature of the Chairman.

Section 7. SECRETARY. The Secretary, or a designated alternate, shall attend all meetings of the members and of the Board of Directors, and record minutes thereof in a book kept for that purpose; shall be responsible for maintaining a current roll of all Club members, their addresses and telephone numbers; shall give notice of all meetings as required by law and these By-Laws; shall be responsible for all correspondence as directed by the Board of Directors; and shall have custody of the corporate seal. The Secretary shall also be responsible for preparing and distributing an agenda for each membership meeting and each Board Meeting. Attendance at meetings for the secretary (and/or their designated alternate) may be either in person or from an off-site location using an interactive conferencing system.

ARTICLE VIII
Section 1. AFFILIATE CHAPTERS. The Club shall encourage the formation and/or continuation of functioning non-profit organizations whose purposes and activities generally conform to those of the Club, and at its discretion, the Board of Directors will issue Charters to such organizations as affiliate Chapters of the club. Chapters shall be established within well defined geographical boundaries, with no two Chapters holding jurisdiction in the same area.

Section 2. CHARTER QUALIFICATIONS. Charters shall be limited to non-profit organizations whose affairs and property are managed in accordance with established by-laws and generally-accepted business practices; whose officers are elected periodically by the general membership; which hold regular membership and business meetings (at least annually); which conduct events and activities in general accordance with the purposes of the Club; and whose by-laws and similar instruments shall, after review by the Board of Directors, be found to be consistent with the By-Laws and Articles of Incorporation of the Club. The Board of Directors shall establish, and from time to time modify, additional standards required of organizations to qualify as affiliate Chapters of the Club, and shall apply such standards uniformly and consistently.

Section 3. CHARTER STIPULATIONS. In consideration of the granting of authority by the Board of Directors to affiliate Chapters to use the Club name, emblem and initials AFM, which are service marks, trademarks and/or trade-names of the Club by issuing Charters thereto, said affiliate Chapters shall make it their policy to conscientiously maintain the standards and carry out the general purposes and policies of the Club; shall conduct their affairs responsibly and competently; and shall conform to the provisions of these By-Laws, the AFM Competition Rules and any other policies and/or standards the Board of Directors may from time to time establish. The affiliate Chapters shall have full responsibility for organizing and running competition events at locations within their regions, and shall be responsible for the enforcement of the AFM Competition Rules at these events.

Section 4. CHARTER TERM. Charters issued by the Club to affiliate Chapters shall expire at the end of the fiscal year. Provided no action to the contrary has been taken by the Board of Directors, all Charters are automatically reissued at the start of each fiscal year.

Section 5. CHAPTER PENALTIES. At any time the Board of Directors shall be satisfied, by evidence, that a Chapter has failed to perform its duties or failed to abide by the conditions stated in sections 2 or 3 of this Article,the Board may,bya2/3 majority of the existing Board of Directors,penalize the Chapter. The officers of the Chapter in question shall be given written notice of the proposed penalty, and the reason therefore, and shall have opportunity to respond, prior to the penalty taking effect. Penalties imposed by the Board may include, but are not limited to, the suspension of the Chapter's Charter. If a Chapter's Charter is suspended the permission and authority to use the Club name, emblem and initials, as earlier provided, shall also be in suspense until reinstated.

Section 6. CHARTER REVOCATION. The Charter of any affiliate Chapter shall be subject to revocation by action of the Board of Directors at any time if the latter shall be satisfied, by evidence, that said Chapter has violated or stands in violation of any provision or provisions of these By-Laws. Such action by the Board of Directors shall be by a two-thirds (2/3) majority vote of the Board of Directors of AFM, Inc., and shall be final. Following such revocation, the permission and authority to use the Club name, emblem and initials, as earlier provided, shall terminate.

Section 7. FINANCIAL RESPONSIBILITY. Under no circumstances shall the Club be responsible for the indebtedness incurred by any affiliate Chapter unless, prior to incurring such debt, the Board of Directors has agreed to guarantee payment thereof.

ARTICLE IX
PERSONAL LIABILITY. All persons or corporations extending credit to, contracting with, or having any claim against the Club or the Board of Directors, shall look only to the funds and property of the Club for the payment of any debt, damages, judgment or decree, or any other money that may otherwise become due or payable to them from the Club or Board of Directors, so that neither the members of the Club, nor the officers or members of the Board of Directors, present or future, shall be personally liable therefore.

ARTICLE X
ASSESSMENTS. The Board of Directors shall have the authority at any time to make quarterly assessments of the affiliate Chapters in proportion to the size of their memberships to defray Club expenses. The Board may also, at its sole discretion, refund such assessments in whole or in part, in the same proportion.

ARTICLE XI
BOOKS AND RECORDS. The Club shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board, and shall keep a record giving the names and addresses of the members. All books and records of the Club may be inspected by any member, or the member's agent or attorney, for any proper purpose at any reasonable time. Copies of these By-Laws and the Articles of Incorporation of the Club shall be kept at the principal office.

ARTICLE XII
PETITIONS. Where specifically allowed by these By-Laws, petitions may be submitted to the Executive Board to effect action. All petitions must meet the following standards:
a. Statement of Purpose. Each page of each petition must contain the complete statement of action desired by petitioners, statement of cause, and Rule or By-Law number to which the petition pertains. No other attachment, enclosure, or afterword shall be considered a part of the petition unless specifically referred to on each page of each petition as an attachment thereto.
b. Singularity of Purpose. No petition may bear more than one purpose or desired action.
c. Identification. Each petitioner must enter their printed name, signature, the date of signature and for purposes of verification, their AFM number, telephone number, and electronic contact information (e-mail, etc). Where the petitioner cannot be contacted directly by telephone or electronic means, their signature must be witnessed by an AFM North member who can be contacted directly by telephone or electronic means, and that witness must enter all identification required herein.
d. Submission. Petitions must be submitted to the Chapter Secretary for consideration by the Chapter Board at their next Board meeting.
e. Retraction. A member's signature may be retracted at any time before the Chapter Board has ruled on the petition. Retractions must be submitted to the Secretary, individually and in writing.
f. Verification. At the request of the Chapter Board, the Secretary shall attempt to verify all signatures to the petition. Signatures that cannot be verified shall not be counted in the number of required signatures.

ARTICLE XIII
WAIVER OF NOTICE. Whenever any notice is required to be given under the provisions of the General Non-Profit Corporation Law of California or under the provisions of the Articles of Incorporation or these By-Laws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

ARTICLE XIV
Section 1. MEETING: To qualify as a meeting of the Board of Directors and/or membership, the meeting must be attended by the required number of participants to form a quorum as defined in these By-Laws. Attendance to a meeting can be in person and/or through an interactive conferencing method.

Section 2. ACTION WITHOUT MEETING. Any action required or permitted to be taken by the Board of Directors by these By-Laws may be taken without a meeting of the Board of Directors, provided all Directors are collectively notified in writing (by written or electronic method) to such action. Votes resulting from such actions, require the minimum number of responses to meet the definition of a quorum as per these By-Laws. In the event that an on-line motion is made without meeting, Directors not responding within 72 hours will be considered absent and will not have their vote counted for purposes of deciding the motion or qualifying as a quorum. Result of such votes is determined by majority. Such written motions and voting outcomes shall be filed with the minutes of the proceedings of the Board, and such action shall have the same force and effect as any other vote of such Directors. Any certificate or other document filed pursuant to the foregoing shall state that the action was taken with written consent of the Board of Directors without a meeting and that the By-Laws of the club authorize the Directors to so act, and such statement shall be prima facie evidence of such authority.

ARTICLE XV
RULES OF ORDER. The rules contained in Robert's Rules of Order, revised, shall govern all meetings of the members and of the Board of Directors of the Club, except in instances of conflict between Robert's Rules of Order and the Articles of Incorporation or By-Laws of the Club or provisions of law.

ARTICLE XVI
AMENDMENT OF BY-LAWS. The Board of Directors, or any ten (10) members in good standing, by written petition submitted to the Secretary, may propose amendments to these By-Laws. Upon presentation of such proposal, copies thereof shall be mailed or provided through secure electronic or on-line method to all members in good standing, and not less than thirty (30) days shall be allowed for balloting. If two-thirds (2/3) of the members submitting ballots, which number shall be at least seventy- five (75), favor the amendment, it shall be approved and adopted the first day of the calendar month following the tabulation of ballots. The Board of Directors may, at its discretion, devise and use a secret ballot form or implement an electronic/on-line voting method for By-Law Amendments. The Secretary shall give the results of the balloting in the next Club publication following the close thereof, or by special written notice within thirty (30) days.

ARTICLE XVII

AMENDMENT OF ARTICLES OF INCORPORATION. The Articles of Incorporation of the Club may be amended pursuant to the provisions thereof, which provisions are as follows: Amendment of the Articles of Incorporation may be proposed by the Board of Directors or by written petition submitted to the Secretary by any twenty (20) members in good standing, and not less than thirty (30) days shall be allowed for balloting. If two-thirds (2/3) of the members submitting ballots, which number shall be at least seventy-five (75), favor the amendment, it shall be approved and adopted the first day of the calendar month following tabulation of the ballots. The Board of Directors may, at its discretion, devise and use a secret ballot form or implement an electronic/on-line voting method for Amendments of Articles of Incorporation. The Secretary shall give the results of the balloting in the next Club publication following the close thereof, or by special written notice within thirty (30) days.
KNOW ALL PERSONS BY THESE PRESENTS:
That the undersigned secretary of the corporation known as the AMERICAN FEDERATION OF MOTORCYCLISTS, INCORPORATED, does hereby certify that the above and foregoing By-Laws were duly adopted by the members of said corporation, as the By-Laws of said corporation, on the day of _________, 20______ , and that they do now constitute the By-Laws of said corporation.
Attest: ____________________________ Secretary
 

AFM North Chapter By-Laws

AMERICAN FEDERATION OF MOTORCYCLISTS, INC. NORTH CHAPTER BY-LAWS

ARTICLE I
OFFICES. The principle office of the Chapter, hereinafter called the chapter, shall be in the county of Alameda, State of California. The location or address of the principal office may be changed from time to time by resolution of the Chapter Board of Directors (hereinafter called Board of Directors) without amendment to these By-Laws. Such change shall be made in compliance with the California Corporations Code as now in effect or at any time hereafter amended, and with all applicable procedures as set forth by the Secretary of State. The Chapter may have such other offices, either within or without the County in which the principal office is located, as the Board of Directors may determine or as the business of the Chapter may require.

ARTICLE II
NAME, EMBLEM AND SEAL. The name of the Chapter shall be American Federation of Motorcyclists, North Chapter, which may be abbreviated as AFM, North. The names American Federation of Motorcyclists and AFM, as used officially, shall be reserved by the Chapter. The emblem and seal shall be the following design:

ARTICLE III
Section 1. MEMBERSHIP. All persons holding current AFM Competition or Associate Licenses issued by the Club, bearing the affiliation "SF" (San Francisco) the qualifications and standards of which are set forth by the Board of Directors of AFM, Inc. in the AFM Competition Rules. Members of the Chapter are entitled to voting rights and all privileges of membership. Memberships are not transferable.


Section 2. DUES. The fiscal year of the Chapter shall be the calendar year. Dues for Membership in the Chapter shall take the form of the AFM Competition or Associate License fees as set forth in the AFM Competition Rules by the Board of Directors.


Section 3. DELINQUENCY. The following actions shall be taken with respect to any member who stands indebted to the Club or an affiliate Chapter for ninety (90) days or more: their AFM License shall be suspended or revoked; if revoked member shall forfeit all fees there for and pursuant to Section 1 of this Article, member shall thereby cease to be a member of the Club and affiliate Chapter.


Section 4. TERMINATION. Any member, either competition or associate, in good standing, whose account is fully paid, may resign, the resignation shall be accepted at the next meeting of the Chapter and shall be effective as of the date of resignation. All memberships shall terminate on the death or resignation of a member, or their expulsion by the Board of Directors. On any such termination, any right, title or interest of the member in or to the property and assets of the Chapter shall cease. Notwithstanding any termination of membership, all sums due to the Chapter from any member shall be due and remain a debt in favor of the Chapter and shall be enforceable against the member or their estate.


Section 5. SUSPENSION. The Board of Directors may suspend Chapter privileges, including voting and competition, for infractions of the AFM, North By-Laws, AFM, Inc. By-Laws, AFM Competition Rulebook or any other reasonable cause if the Board of Directors shall determine that such action is in the best interests of the Chapter. The Board of Directors shall give the member in question thirty (30) days prior notice of such action, and the reasons therefore, in writing by certified mail to the member's address of record. The member shall have the opportunity to respond, orally or in writing, not less than five (5) days before the effective date of the suspension or revocation, to the Board of Directors, or to a representative empowered to act on behalf of the Board of Directors. The member may request a hearing before the Board of Directors, or to a sub-committee appointed by the Board of Directors. The member shall have the right to appeal the decision of a sub-committee of the Board of Directors to the full Board of Directors.
Section 6. VOTING. All members shall have equal voting rights and each member shall be entitled to cast one vote. The candidates receiving the highest number of votes in descending order shall be elected to fill such vacant positions. As provided in Article V, Section 2 of AFM, Inc. By-Laws, the Chapter shall elect two (2) Directors from its membership to serve on the AFM, Inc. Board of Directors. Voting rights consistent with aforesaid Section shall be established by the Chapter for such election. Unless otherwise stated in these By-Laws, business shall be transacted by majority vote.


ARTICLE IV
Section 1. MONTHLY AND SPECIAL MEETINGS OF AFM, NORTH. The time and place of the Monthly Meeting of the Chapter shall be established by the Board of Directors. All members shall be notified in writing thirty (30) days in advance thereof. Special meetings of the members of the Chapter may be called at the discretion of the Board of Directors upon written ten (10) days' notice.


Section 2. NOTICE. The time and place of the monthly Chapter meeting shall be advertised in the AFM Newsletter.


Section 3. QUORUM. The presence in person or through an interactive conferencing method of nine (9) members of the Chapter shall constitute a quorum for the transaction of business at any meeting of the members. There shall be no voting by proxy.


ARTICLE V
Section 1. BOARD OF DIRECTORS OF AFM, NORTH. The affairs of the Chapter shall be managed by a board of directors consisting of six (6) members of the Chapter. Said board shall be referred to hereafter as the Board of Directors or the AFM, North Board of Directors, and the members thereof as Directors. The appointment and supervision of committees as are necessary from time to time shall be undertaken by the Board of Directors.


Section 2. COMPOSITION OF THE BOARD OF DIRECTORS. The Board of Directors shall be composed of the following: The President; Vice-President; Treasurer; Secretary; and two (2) Rider Representatives. All Board Members will be elected from the membership of the Chapter.


Section 3. HONORARY BOARD MEMBERS. Members of the AFM, Inc. Board of Directors, who are AFM, North members, shall have a seat on the AFM, North Board of Directors with full voting privileges.

Section 4. EX-OFFICIO BOARD MEMBERS. The Board of Directors may appoint ex-officio members to the board to head specific committees or to accomplish such tasks as the Board of Directors may deem appropriate. Such ex-officio members of the Board of Directors shall not have voting privileges. Ex-officio members may be removed at any time by majority vote of the Board of Directors.

Section 5. TERM OF OFFICE. The offices of President, Vice President, Treasurer, Secretary and two (2) Rider Representatives shall each serve a one (1) year term. The offices of President, Treasurer and one Rider Representative shall take office January 1 of each calendar year. The offices of Vice President, Secretary and one (1) Rider Representative shall take office July 1 of each calendar year. Each Chapter shall also elect two (2) Directors from its membership as follows: One to take office in the even-numbered years and one to take office in odd-numbered years to serve on the AFM, Inc. Board of Directors for a two (2) year term.

Section 6. NOMINATION AND ELECTION OF CHAPTER DIRECTORS TO THE AFM, INC. and AFM, North BOARD OF DIRECTORS. Nominations by the Chapter shall be limited to members in good standing of the Chapter. Nominations must be concluded at either the November or May Chapter meeting. Elections shall be determined by a majority vote from returned written ballots mailed to all chapter members or through a secure electronic or on-line voting system accessible to all Chapter members or by a majority vote by a quorum at any regular or special Chapter meeting in accordance with Chapter By Laws. Elections must be concluded prior to the January or July regular monthly meeting. Voting by proxy shall not be permitted.

Section 7. RESPONSIBILITIES OF DIRECTORS. Directors shall be responsible, conscientious and competent in the discharge of their obligations to the Chapter, and shall do so in accordance with these By-Laws and the Articles of Incorporation, with the law, and with generally-accepted business practice. Directors shall be responsible for attending regularly scheduled meetings. Any commitments made by any Officer must have written prior authorization of the Board.

Section 8. REMOVAL FROM OFFICE. Any Director may be removed from office who has been convicted of a felony, or has been declared of unsound mind by a final court order, has been found by final court judgment to have breached any duty under Article 3, "Standards of Conduct", of the California Non-Profit Corporation Code, or by a majority vote in a properly conducted recall election. Directors elected by a Chapter, including Chapter presidents, can be removed by a majority vote of the Chapter members participating in a recall election. Such election may be called for by either a 2/3 majority vote of the Chapter Board of Directors or by a petition signed by at least 100 members in good standing of the Chapter. The Chapter shall establish grounds consistent with these By-Laws and the California Corporations Code for calling for and conducting such elections. Directors elected by the Club membership at-large may be removed by a majority vote of the membership in a recall election. Such election may be called for by either a 2/3 majority vote of the Board of Directors or by a petition signed by at least 150 members in good standing of the Club. The recall election shall take place not more than thirty (30) days after such recall election has been called and by majority vote of eligible members either through returned written ballots mailed by first class mail to all Chapter members at their address of record or through a secure electronic and/or on-line voting system. Such ballot (whether in written or electronic form) shall give each member the opportunity to vote for or against the recall, and shall allow at least twenty-one (21) days from the date of mailing written ballots or activation of the electronic voting system for the results to be counted and reported to the membership.

Section 9. VACANCIES. Vacancies caused by resignation, removal, or death shall be filled as follows: Vacancies in the At-Large Directors shall be filled by appointment by the AFM, Inc. Board of Directors or by special election, at the AFM, Inc. Board's option. Appointment shall be by majority vote of the AFM, Inc. Board and the appointee shall be a Chapter member in good standing. Vacancies in the Chapter Board of Directors shall be filled by appointment of the Chapter Board of Directors or special election. Any successive Director, if chosen by a special election, shall serve for the remaining unexpired term of the preceding Director. Appointed successors shall serve for the unexpired term or until the next general election, whichever comes first. If at that time the term of the original Director has still a year remaining a Director must be elected to fill the remaining year. An appointed Director may run as an incumbent in such an election.

ARTICLE VI
Section 1. BOARD MEETING NOTICE. Board meetings shall be called at the request of any two (2) Directors, upon fourteen (14) days' written notice to all Directors. Regular meetings of the Board may be held without notice other than this By-Law Section immediately before or after and at the same location as the Monthly Meeting.

Section 2. BOARD MEETING ATTENDANCE AND VOTING. A majority of the authorized number of Directors present in person or through audio and/or visual off-site access shall constitute a quorum at any Board meeting. Directors shall vote by open ballot and Chapter members may be informed of the vote of any Director upon request. Attendance at Board meetings shall be limited to Directors, and to guests invited by any Director and approved by a majority of the Board. Attendees other than the Board of Directors shall be limited to observation of the proceedings. Participation of attendees other than the Board of Directors shall be by the discretion of the Board of Directors.

ARTICLE VII
Section 1. POWERS OF THE BOARD OF DIRECTORS. The business and affairs of the Chapter shall be controlled by the Board of Directors in accordance with the AFM, Inc. By-Laws, these Chapter By-Laws, and the California Non-Profit Corporations Code. Without prejudice to these general powers, but subject to the same limitations, it is expressly declared that the Directors shall have the following powers:
a. To appoint and remove all officers, agents and employees of the Chapter, and to prescribe powers and duties for officers, agents and employees as may not be inconsistent with the law, the Articles of Incorporation or these By-Laws.
b. To conduct, manage and control the affairs and business of the Chapter, and to make such rules and regulations as are not inconsistent with these By-Laws, and the law, as they deem best.
c. To adopt, make and use a corporate seal and to alter the form of the seal from time to time as they may deem best, provided the seal shall comply at all times with the provisions of the law.
d. To borrow money and incur indebtedness for the purposes of the Chapter and, for that purpose, to cause to be executed and delivered in the Chapter's name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt, and securities for them.
e. To manage in the manner they may deem best all funds and property, real and personal, received, acquired, or earned by the Chapter, and to distribute or dispense them.
f. To make and publish rules not inconsistent with these By-Laws to govern Chapter activities and the operation and use of Chapter facilities.
g. To make assessments of the membership to defray Chapter expenses. It may also, at it's sole discretion, refund such assessments in whole or in part.
h. To appoint and supervise committees, as are necessary from time to time; to specify the purpose, membership and authority of the committee; and to require of the committee any written reports the Board deems necessary.
i. To appoint and supervise Race Officials responsible for the proper conduct and management of races sponsored by the Chapter, as described in the Competition Rules of AFM, Inc.

ARTICLE VIII
Section 1. PRESIDENT. The President shall supervise the general affairs of the Chapter and conduct regular monthly meetings of the Chapter, and regular or special meetings of the Board of Directors. The President shall be able to sign on any and all bank accounts pertaining to the Chapter. Other duties may include, but are not limited to the following: negotiating on behalf of the Chapter pertaining to the business of the Chapter.

Section 2. VICE PRESIDENT. The Vice President shall assume the responsibilities of the President at the request of the latter, or upon the resignation, death, or removal of the latter.

Section 3. TREASURER. The Treasurer shall supervise the receipt, custody, control and expenditure of all assets and liabilities of the Chapter; shall keep correct and complete books and records of account; and shall prepare or cause to be prepared and distribute quarterly financial reports to each Director within thirty (30) days of the close of each calendar quarter. The Treasurer shall be authorized by the Board of Directors to write checks of up to Five Hundred Dollars ($500.00) without the co-signature of the President.

Section 4. SECRETARY. The Secretary, or a designated alternate, shall attend all meetings of the members and of the Board of Directors, and record minutes thereof kept for that purpose; shall be responsible for maintaining a current roll of all Chapter members, their addresses and telephone numbers; shall give notice of all meetings as required by law and these By-Laws; shall be responsible for all correspondence as directed by the Board of Directors; and shall have custody of the Chapter seal. The Secretary shall also be responsible for preparing and distributing an agenda for each membership meeting and each Board Meeting.

Section 5. RIDER REPRESENTATIVES. The Rider Representatives shall attend Chapter competition events with the purpose of representing members in disputes, protests, etc. to Raceday Officials. Rider Representatives shall also be a part of the official Chapter Safety Committee.



Section 6. CHAPTER REPRESENTATIVES TO THE AFM, INC. BOARD OF DIRECTORS. Chapter representatives shall attend all Board meetings of AFM, Inc., and AFM, North.

ARTICLE IX
PERSONAL LIABILITY. All persons or corporations extending credit to, contracting with, or having any claim against the Chapter or the Board of Directors, shall look only to the funds and property of the Chapter for the payment of any debt, damages, judgment or decree, or any other money that may otherwise become due or payable to them from the Chapter or Board of Directors, so that neither the members of the Chapter, nor the officers or members of the Board of Directors, present or future, shall be personally liable therefore.

ARTICLE X



BOOKS AND RECORDS. The Chapter shall keep correct and complete books and records of account and shall keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board, and shall keep a record giving the names and addresses of the members. All books and records of the Chapter may be inspected by any member, or the member's agent or attorney, for any proper purpose at any reasonable time. Copies of these Chapter By-Laws shall be kept at the principal office.

ARTICLE XI



PETITIONS. Where specifically allowed by these By-Laws, petitions may be submitted to the Executive Board to effect action. All petitions must meet the following standards:
a. Statement of Purpose. Each page of each petition must contain the complete statement of action desired by petitioners, statement of cause, and Rule or By-Law number to which the petition pertains. No other attachment, enclosure, or afterword shall be considered a part of the petition unless specifically referred to on each page of each petition as an attachment thereto.
b. Singularity of Purpose. No petition may bear more than one purpose or desired action.
c. Identification. Each petitioner must enter their printed name, signature, the date of signature, and for purposes of verification, their AFM number, telephone number, and electronic contact information (e-mail, etc). Where the petitioner cannot be contacted directly by telephone or electronic means, their signature must be witnessed by an AFM North member who can be contacted directly by telephone or electronic means, and that witness must enter all identification required herein.
d. Submission. Petitions must be submitted to the Chapter Secretary for consideration by the Chapter Board at their next Board meeting.
e. Retraction. A member's signature may be retracted at any time before the Chapter Board has ruled on the petition. Retractions must be submitted to the Secretary, individually and in writing.
f. Verification. At the request of the Chapter Board, the Secretary shall attempt to verify all signatures to the petition. Signatures that cannot be verified shall not be counted in the number of required signatures.

ARTICLE XII



Section 1. MEETING: To qualify as a meeting of the Board or Directors and/or membership, the meeting must be attended by the required number of participants to form a quorum as defined in these By-Laws. Attendance to a meeting can be in person and/or through an interactive conferencing method.

Section 2. ACTION WITHOUT MEETING. Any action required or permitted to be taken by the Board of Directors by these By-Laws may be taken without a meeting of the Board of Directors, provided all Directors are collectively notified in writing (by written or electronic method) to such action. Votes resulting from such actions, require the minimum number of responses to meet the definition of a quorum as per these By-Laws. In the event that an on-line motion is made without meeting, Directors not responding within 72 hours will be considered absent and will not have their vote counted for purposes of deciding the motion or qualifying as a quorum. Result of such votes is determined by majority. Such written motions and voting outcomes shall be filed with the minutes of the proceedings of the Board, and such action shall have the same force and effect as any other vote of such Directors. Any certificate or other document filed pursuant to the foregoing shall state that the action was taken with written consent of the Board of Directors without a meeting and that the By-Laws of the club authorize the Directors to so act, and such statement shall be prima facie evidence of such authority.

ARTICLE XIII
ACTION WITHOUT MEETING. Any action required or permitted to be taken by the Board of Directors by these By-Laws may be taken without a meeting of the Board of Directors, provided all Directors shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board, and such action shall have the same force and effect as a unanimous vote of such Directors. Any certificate or other document filed pursuant to the foregoing shall state that the action was taken by unanimous written consent of the Board of Directors without a meeting and that the By-Laws of the Chapter authorize the Directors to so act, and such statement shall be prima facie evidence of such authority.


ARTICLE XIV



RULES OF ORDER. The rules contained in Robert's Rules of Order, revised, shall govern all meetings of the members and of the Board of Directors of the Chapter, except in instances of conflict between Robert's Rules of Order and the Articles of Incorporation or By-Laws of the Chapter or provisions of law.

ARTICLE XV



AMENDMENT OF BY-LAWS. The Board of Directors, or any ten (10) members in good standing, by written petition submitted to the Secretary, may propose amendments to these By-Laws. Upon presentation of such proposal, copies thereof shall be mailed or provided to through secure electronic or on-line method to all members in good standing, and not less than thirty (30) days shall be allowed for balloting. If two-thirds (2/3) of the members submitting ballots, which number shall be at least seventy- five (75), favor the amendment, it shall be approved and adopted the first day of the calendar month following the tabulation of ballots. The Board of Directors may, at its discretion, devise and use a secret ballot form or implement an electronic/on-line voting method for By-Law Amendments. The Secretary shall give the results of the balloting in the next Club publication following the close thereof, or by special written notice within thirty (30) days.

ARTICLE XVI



ARBITRATION. Any unresolved dispute arising under the provisions of these By-Laws concerning AFM North, its Officers, officials, agents, employees or members shall be settled under the then-current provisions of the American Arbitration Association.
ARTICLE XVII

KNOW ALL PERSONS BY THESE PRESENTS: That the undersigned secretary of the chapter known as the AMERICAN FEDERATION OF MOTORCYCLISTS, NORTH CHAPTER, does hereby certify that the above and foregoing By-Laws were duly adopted by the members of said Chapter, as the By-Laws of said Chapter, on the day of ________, 20____ , and that they do now constitute the By-Laws of said chapter.
Attest: ____________________________
Secretary   
 



AFM Draft Policies & Procedures 


(This page updated November 23 2009)

AFM Policies & Procedures

The AFM exists solely to provide motorcyclists an opportunity to roadrace motorcycles at selected venues in a responsible, organized and safe manner, and to remain financially solvent such that the club endures well into the future. In order to do this on an ongoing basis with a minimum of risks or problems, certain policies and procedures, which may not be found in the AFM rule book, are applied and enforced by the Board of Directors, officials and the members themselves. The following are some of these policies and procedures.



1) Use of the AFM Member Roster or Mailing List:
The AFM member roster and mailing list (including e-mail) are confidential and are to be used only for official AFM business as approved by the AFM Board. Unauthorized use of them for purposes such as soliciting or campaigning by phone, mail or in any other way is prohibited.
The mailing list may not be purchased, but it may be used by AFM for the purpose of direct mail advertising, usually by an outside company, with the approval of the Board. Most preferred is for the company to provide the "ready" mailers & all postage and for AFM to do the labeling & mailing using the AFM roster; This is for a charge of $1 per label. On some occasions the Board may approve the "trading" of the mailing list (or some portion) with another organization for something of like value, or may allow some group or individual to use the mailing list (or some portion) for specific purposes. In any event, any company, organization, group or individual may not use it for any purpose not specifically authorized by the Board. Phone numbers and/or postal or e-mail addresses will not be given to others, whether on request from non-members or from members requesting same. Instead, the contact information of the requesting party will be taken and passed on to the member(s) being sought.



2) Voting for Office or Voting On Other Business:
All AFM members in good standing may vote on any issue in question or for any member running for office, at meetings or by mail, as the case may be. Ballots for elections held by mail will be sent via first class mail to all members on the AFM roster. Ballots returned to the club (i.e. the vote was sent in) may not be changed, even on request by the person voting.
AFM officers are nominated and elected by the members, and candidates for office must be AFM members in good standing. Nominations for any position coming up for re-election will be opened at two consecutive chapter's monthly meeting prior to the existing officer's term running out; the ballots will not be counted or tabulated while the 'ballot is out' (which will be at least 30 days from the mailing out of the ballot).



3) Assigning of Competition Numbers: (Refer 2.1.5)
All numbers are assigned by the AFM License Committee. Any rider wishing to renew his or her license and retain their competition number from the previous year may do so by filing a complete application along with the applicable fees no later than the announced cut-off date, as set by the License Committee. After the cut-off date, numbers will be assigned by the committee, at its discretion, with consideration given to the rider's years of active membership. The general rules used to assign numbers are as follows: 700-999 numbers are given to First Year (FY) and Novice Clubman (NC) riders, 400-999 are given to Novices, Experts have access to all numbers, and 2 digit numbers are saved for Expert riders with a minimum of 3 years racing experience with the AFM. The 1-5 numbers are given to the year end Top Five finishers in Formula Pacific, and the 6-10 numbers are given to the year end Top Overall point earners…NOTE: the people who are already in 1-5 from Formula Pacific standing will be excluded from the 6-10 numbers, and the next down Overall points earner will get that number; there will be no one assigned two numbers from 1-10. 
No changes to the issued member number will be made after it has been issued; no exceptions. Any deviation from the above policies is at the discretion of the License Committee.
Motorcycle must bear the rider's official assigned AFM number. Exceptions must be approved by both Race Director and Chief Scorer. (Refer 8.2)



4) Reciprocity Licensing: (Refer 2.1.3)
Riders visiting from other recognized road racing clubs are allowed to become Reciprocity Members. After completing an AFM application and paying the applicable fee, the rider may enter AFM events. The rider must provide documentation from the other racing club that the rider is classed as a Novice or Expert. If the rider cannot provide such documentation, the rider must take and pass an AFM authorized school. Reciprocity members may earn race day awards & contingencies, but will not accrue points toward year end awards. Reciprocity riders may upgrade their status to Full Membership at any time before July 1st of each race season; no upgrades are allowed after this date. In the event of an upgrade, all championship points earned to date will be applied. Motorcycles must bear the rider's official assigned AFM number. Exceptions must be approved by both Race Director and Chief Scorer. 



5) Duties of Members of the AFM North Board and Other Race day Officials:

Tentative duties for the following elected or assigned positions are described below. The duties listed are not necessarily all encompassing for each position, nor are they necessarily required, and duties can be shared with others with Board approval.



President - Attend and Chair Chapter meetings; attend, chair and act as voting member at Chapter Board meetings; attend and act as voting member at Inc. Board meetings; act as main negotiator for obtaining race dates at present and future racetracks and for all aspects of track contracts; represent the interests of the Chapter and/or the Club in seeking sponsorship, contingencies, and other business. 
Act as liaison on race day between the AFM personnel operating the event and the track's personnel or management. Represent their electing chapter in club business as needed; perform tasks and duties for the chapter/club as needed or requested by the Board. 



Vice-President - Attend Chapter meetings and act as Chair when the President is absent or unable to do so; attend and act as voting member at Chapter Board meetings and act as Chair when the President is absent or unable to do so; act as backup or secondary negotiator for tracks, race dates and other responsibilities of the President. Represent their electing chapter in club business as needed; perform tasks and duties for the chapter/club as needed or requested by the Board.



Secretary - Attend, take minutes and distribute same to the Board for General Chapter and Board meetings; attend and act as voting member at Chapter Board meetings; organize agendas for meetings and incoming correspondence to the club; keep crash records, organize incoming crash appeals, and write letters after crash appeals have been decided; write other correspondence representing the Club's or Board's desires; handle insurance contracts, claims, and other business for the Chapter or Club.
 These duties may be performed by more than one person, although the official elected Secretary must be main coordinator for any tasks or duties assigned to others. Anyone performing any of the duties of the Secretary and who does not officially hold the title of Secretary must be approved by the Board (and does not necessarily need to be an AFM member). 



Treasurer - Keep track of income and expenses of the club/chapter; handle deposits and paying of bills; keep abreast of the club/chapter's financial state and make suggestions or forecast periodically (as things change or as new plans are being proposed); keep proper books and make financial status reports periodically or as requested by the Board; provide a brief financial summary for each monthly chapter meeting and read it at the meeting; invest club monies as requested by the Board.
 These duties may be performed by more than one person, though the official elected Treasurer must read the minutes at meetings. Anyone performing any of the duties of the Treasurer and who does not officially hold the title of Treasurer must be approved by the Board (and does not necessarily need to be an AFM member).



North Rep - Attend Chapter meetings and act as voting member at Chapter Board meetings: attend and act as voting member at Inc. Board meetings; represent their electing chapter in club business as needed; perform task and duties for the chapter/club as needed or requested by the Board.



At-Large Rep - Attend Chapter meetings and act as voting member at Chapter Board meetings; attend and act as voting member at Inc. Board meetings; perform tasks and duties for the chapter/club as needed or requested by the Board. 

Rider Rep - The Chapter Rider Reps are responsible for some or all of the following duties on each race day:


1) Be present and available to both riders and track officials.


2) If possible, display the Rider Rep banner in their pit space so as to make them more visible to the riders.


3) Act as liaison between rider and race day officials, for riders needing the assistance i.e. in cases of rider disputes, etc……


4) If requested by the AFM Board or race day officials, act as Safety Committee person on racedays, to objectively investigate & record reported incidents or disagreements, act as arbitrator and diplomat in such incidents, and report conclusions (or suggestions for further info required) to the AFM Board or race day officials. If possible, the Safety Committee should handle explaining conclusions on incidents to the riders involved, and make sure the rider at fault (if one exists) completely understands the issues and means to "avoid it" in the future. 



Chief Tech Inspector - The chapter Chief Tech Inspector is responsible for some or all of the following duties on each race day:


1) Be present and available to both riders and track officials.


2) Organize and orchestrate Tech and the Tech Inspector crew on each race day morning, train or "OK" tech inspectors as needed for the crew, make sure tech inspection is consistent, thorough, and in agreement with AFM Rules & Policies.


3) Setup their pit space in a consistent and visible area with a Tech Inspection sign. They should be available throughout the day, or have a qualified Tech inspector available (when the Chief Tech Inspector is not around), to handle late or re-tech needs of the riders.


4) Be available to inspect bikes that are suspected of having safety violations (or other reported incidents) and record & report findings as required by the Race Director, Referee, or Safety Committee.


5) Keep up with pertinent rule changes, and if possible, make suggestions to the AFM Board or Race Director if any new bikes or other safety issues surface within Tech.



Chief Registrar: - Handle printing, mailing and e-mail blast of race and practice pre-entry notices; handle incoming race and practice pre-entries and post entries at the track(if accepted); keep track of the number of entrants and deal with entry over-runs (as approved by Race Director and the Board); compile and create race grids and race class combinations using agreed upon policies (or recommendations approved by the Race Director and Board); be present on practice and race days to handle rider entry changes, refunds, etc…..; provide feedback and suggestions to the Race Director and Board about entry situation and/or improved policies. 



Chief Scorer - Organize and orchestrate the scoring crew as needed to effectively and accurately score AFM races; tabulate and record AFM class points for individual events and for seasonal championship; distribute to the appropriate people the official race results and points for events and for class championships in a timely fashion; investigate any member's notice of a possible error or correction to official race results and points for events and for class championships; provide feedback and suggestions to the Race Director and Board about scoring situations and/or improved policies. 



Chief Communicator - Coordinate communication and information passed to/from the course workers and Race Control; especially as related to directions from the Race Director; tabulate a race log of incidents/situations as they occur during the race day; work with the Race Director to keep the race day safe and to act in response to any developing situations; make announcements as directed by the Race Director. 

Chief Worker Coordinator - Attend each practice and race event; coordinate workers for each event and recruit new course workers; work with the Race Director to keep the race day safe and to assist in the course worker's implementation; act in response to any developing situations; make announcements as directed by the Race Director. 

Announcer - Attend each race event and act as event announcer, add interest and flavor to each race event thought lap-by-lap coverage of each race and inter-race times; be impartial in announcements and reflect the best interest of the AFM.



6) Race Pre-entries, Entry Fees, Deadlines, etc. (Refer Appendix J)
The following are descriptions of the procedures, necessary information, forms used, and deadlines for pre- and post-entry for AFM races: 

Pre-entries:
 The schedule of dates for Pre-entries (i.e. date mailed and/or e-mail blast, first acceptance date, deadline and race date) will be distributed to the membership via US mail and/or e-mail blast and the website.


The pre-entry form is mailed or sent via e-mail blast on the Monday 4 weeks before the race event it corresponds to. No pre-entries will be accepted before 8am on said day; any pre-entries received before then will be returned or discarded (depending on how fees were paid).

A sample pre-entry form, from the rulebook or website may be substituted, as can a mock pre-entry made with the following info:
-name
-AFM#
-for each class entered: class name, make of bike, model year and engine size
-typical (or best) lap time at the track the event will be held
-Full day practice; include the same info as above.
-

Payment type - check, money order, credit card (card # and expire date noted) 
Pre-entries are accepted via on-line entry (recommended), fax and US mail.
Address: P.O. Box 4248, Modesto, CA 95352 Fax (866) 611-4219.



No hand deliveries. The "cut-off date" (AKA pre-entry deadline) is the last date that the pre-entry fees will apply…after the deadline, the post-entry fee structure applies. It is also the last date that at least one spot on the grid in at least one race will be guaranteed for a rider. After the cut-off date, wait lists may impact/hurt a rider's chance to race. Riders already pre-entered may make changes or additions after the deadline, at the discretion of Registration and if wait-lists allow. 
If payment covering all fees for races, practices and transponder rentals is not received at the time of pre-entry the balance must be paid for at registration.

Entry fees are stated on the website and on-line registration.

 Confirmation of entry received :
On-line registration will send you a confirmation via e-mail after your entry is accepted and finalized. Usually, if the entry does not finalize there is a processing payment error. Correct and resubmit.

If you do not receive a confirming e-mail, your entry may not be valid. Direct all problems to the Chief Registrar.


Race School Entry Policies:
At this time we have out-sourced our NRS.
Pacific Track Time, Keigwins at the Track, and Z² Track Days are authorized to conduct the school. Contact information can be found on the AFM Web site.



Electronic Scoring System and Scoring Transponders:
AMB X260 Transponders and scoring system is used in conjunction with Zoomius Race Day Management System. Rental units are available at the track for a fee. You may purchase a unit directly from AMB or other source (i.e. another rider, website sales, etc). Riders may share units; ONLY one rider per race weekend can use the transponder. The transponder number needs to be entered during your on-line entry process. All riders must have an operational AMB Transponder mounted on their bike (per manufacturer specifications) at all times while on the track. When renting a transponder you are responsible for the transponder if you lose, break, damage, or otherwise render it unavailable or inoperable; the cost is the going rate from AMB at the time of the transponder mishap.



Contingency Forms:  A contingency sheet will be printed and attached to your tech sheet.  Detach, sign the form and take it to the contingency person for decal verification.  Sponsor decals are available at the contingency location.  Contingency can be found at Tech, Saturday 8am to 5 pm and Sunday 8am to 10am.  NO form will be accepted after 10am Sunday.  Anyone caught falsifying contingency information may be disqualified (per the AFM rulebook).


7) Refund policies, Billing Practices, and Credit Balance: (Refer Appendix C)
Refund Policy:
Complete details on all refund policies can be found in the rule book. Please read this section over so you will understand what the policies are in terms & amount of refund, and so you will know when the refund is automatic and when you have to request it.



Credit Balance:
Overpayment by check or cash will result in a credit balance in your account. The credit will automatically apply when you do your next on-line entry. If you do not use your credit by season end, an AFM check for the credit balance due will be sent to you at your current roster address. 



Billing Practices:
The AFM never cashes any checks or submits any charges to your credit card until after you have participated in the event you made the payment for. All payments (credit cards, checks, cash) are processed on the Tuesday following the race. 
Returned checks, declined credit cards or other non-payment of fees may result in penalties, fines, non-acceptance of entries, being put on "cash only" basis and/or possible suspension of AFM license (Refer 4.2.4)



8) Year End Awards:
Classes:
In the event of a tie in the point standings for the year-end Top awards in a class, two awards are given for the tie position and no award given for the next position. (i.e. a tie for 1st place there would be two awards given for 1st place and no 2nd place awarded; a third place would be awarded)

Top 10 Plates:
A tie in point standings that affects year-end Top 10 plates is resolved by comparing the best finishes of each of the tied riders. The rider with the best finishes is considered the holder of that plate number. (E.g., rider A has finishes 2,1,3,3,3,3,3 and rider B has finishes 2,2,2,4,3,3,4; rider A has the best finishes and is the holder of the plate number). Only one rider will hold each Top 10 plate number during a season.

 

Club Sponsors

Pirelli - CT Racing
GP Suspension
Club Sponsor

Class Sponsors

Formula Pacific Class Sponsor
250 Superbike Class Sponsor
350 Production  Class Sponsor
600 Production Class Sponsor
Open Production Class Sponsor
Open Superbike Class Sponsor
750 Superbike Class Sponsor
Open GP Class Sponsor
Formula 1 Class Sponsor
Formula 3 and Lightweight Twins Class Sponsor
Formula 40 Light, Middle and Heavy Class Sponsor
Afemme Class Sponsor
AKTM 390 Cup and KTM Masters Class Sponsor
New Racer School Sponsor

Support Sponsors

Club Sponsor
Official AFM Beer
RAM Print And Communications
Axial Video Systems

2017 Rule Book

2017 AFM Rulebook is now available for download HERE

2017 Race Schedule

March 18-19 Buttonwillow

April 29-30 Sonoma

May 27-28 Thunderhill

July 15-16 Thunderhill

Sept 2-3 Sonoma

Sept 23-24 Thunderhill

Oct 21-22 Buttonwillow

*This Schedule Is Tentative*

AFM Board Meetings

Board meetings are typically held the 2nd Wednesday of every month. General Meetings start at 8:00pm.


 Next Meeting Date:

Wednesday, March 8, 2017


 Meeting Location:

Looking Point
391 Taylor Blvd, Suite 120
Pleasant Hill, CA 94523

Contact Info

AFM Inc.

395 Taylor Boulevard, #130
Pleasant Hill, CA 94523
Phone: 510-833-RACE
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Getting Started Is Easy

  • Joining the AFM is easy! Download the proper application (New, Renewal, or Minor) from us (link to the forms and fee info is at top right of every page of this website), fill it out completely and select which type of membership you want (Competition, Reciprocity, Associate, or Worker), then mail it back to the AFM with the appropriate fees.
  • Or call us at: 775-338-8530 and leave complete contact information.